Job Description

FFHC is seeking a full-time medical records clerk to maintain patient charts ensuring timely completeness and organization of patient’s charts and medical records, while ensuring strict patient confidentiality and privacy.

Principal Duties and Responsibilities:

• Performs medical records duties as appropriate.
• Must ensure that confidentiality of patient information is observed by following company policies and procedures.
• Ensures that a health record is maintained on each patient in a confidential and secure manner.
• Sends paper charts to storage. Maintains database of records stored offsite; sends and retrieves charts to and from storage in accordance with record retention guidelines.
• Reviews and processes request for subpoenas received from outside providers, agencies, schools, and attorneys in compliance with applicable state laws.
• This person will perform a wide range of duties, including chart retrieval and filing, processing release of information, tracking chart location, overseeing the chart copying service, scanning/filing medical documents to EHR chart, managing HIE documents in the holding tank, and other duties as assigned.

Required Knowledge, Experience or Licensure/Registration

• High School Diploma or equivalent and knowledge of medical terminology, typing and filing. Experience with NextGen EHR preferred. Basic computer skills required.
• Minimum of 1 year experience in medical records, preferably in an office practice setting.
• Qualified candidates must have a working knowledge of HIPAA regulation, medical terminology, and be proficient in alpha and numerical filing.
• Strong telephone, customer service, organizational, computer and communication skills are required.
• Must be able to multitask and work in a fast paced environment.
• Requires a high degree of responsibility, responsiveness.
• Must be flexible to work in and move from site to site as needed.
• Must be able to respond and interact with physicians, the public and patient care team members in a courteous and collaborative manner.

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