Job Description

House Manager

Location: Vail, CO 81657

Employment Type: Part-time 15-20 hours per week

Schedule: 3-4 days per week, flexible between 9:00 AM and 5:00 PM | Monday - Friday

Compensation: $40 hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable transportation

About Our Family

We are an active family of three living in the heart of Vail with a mini Bernadoodle to round out our crew. Life here moves fast and with purpose. Between demanding professional careers, a thriving young teen athlete in the household, and a vibrant outdoor lifestyle centered around skiing and mountain biking, our days are full and our energy is high.

Our home is our anchor. We love it to feel calm, stocked, and functional without requiring constant attention. We are deeply embedded in this community and value people who understand the rhythm of mountain town life. We have high standards and low drama. We know what we need, and we are looking for someone who can come in, take the wheel on household operations, and make daily life run more smoothly so we can focus on what matters most: our family, our work, and our time together.

We are looking to bring someone into our home who understands what it means to be a professional in a private household setting — someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked.

Who You Are / What We're Looking For

The ideal candidate is a seasoned household professional who thrives on ownership and does not wait to be told what to do. You walk into a home, assess what is needed, and get to work. Organized, proactive, and takes genuine pride in running a household well.

Healthy cooking and meal planning come naturally to you, an area we aim to seek support and expertise in for our family. You know how to align with family preferences, create a meal plan, and stock a kitchen so a busy family never has to think about what is for dinner.

Pleasant, grounded, and easy to be around. You communicate in short, efficient bursts and do not require hand-holding or structured check-ins. They embody discretion, respect boundaries, and show up consistently. You are looking for a long-term role in a community you care about, not a seasonal stop. Prior experience working with families in a resort or mountain community is a meaningful plus.

The ideal candidate is self-directed and proactive. They notice when the pantry needs a reset before anyone asks. They see that the dog hasn't been out and you handle it. You communicate consistently, ask good questions, and adapt when plans shift because in this house, they sometimes do.

Key Qualities:

• Highly self-motivated with a strong sense of ownership and accountability
• Systems-Minded & Highly Organized: A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Calm, steady, and a resourceful problem solver
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion
• Experience and confident in the kitchen with basic meal preparation

Key Responsibilities:

Household Management & Organization

• Create and maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation drop-offs

Deep Cleaning & Special Projects

• Create a deep-cleaning checklists (e.g., fridge, oven, baseboards) for the housekeeping staff to ensure completion
• Proactively inspect the home to identify maintenance and repair issues early (e.g., detecting a leaking shower fixture) and arrange necessary fixes
• Refresh garage, mudroom and entry
• Organizational projects (gear, reorganize the closet)

Inventory & Errands

• Restock pantry, fridge and household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Walmart/Grocer)
• Returns, dry cleaning,
• Mail and package handling

Meal Planning & Prep

• Prep healthy dinners 3-4x per week and snacks in consultation with family
• Grocery shopping
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash, fold and organize laundry
• Ironing, steaming and special garment care
• Linen rotation - putting the sheets out for the cleaners and switching out the towels
• Maintain laundry area tidy and well stocked

Pet Care

• Occasional feeding & walking

Vendor & Property Oversight

• Oversee cleaners, contractors and landscapers

Administrative & Personal Assistant Support

• Actively monitor the family calendar, school schedule, ski schedule, and Skylight display
• Adjust weekly meal prep according to travel, ski races, and varying schedule demands (e.g., preparing packed meals on the go for race days or scaling back dinners during light weeks)

How to Apply

Please submit the following to be considered:

• A short intro letter telling us a bit about yourself and why this role is a great fit.
• An updated resume.
• Three professional references with names, relationships, and contact information.

Please note: this role requires a background check.

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