Job Description

About this role:

Wells Fargo is seeking an Associate Executive Specialist to deliver high-level administrative and strategic support to executive leadership. This role offers a unique opportunity to work in a strategic support position that provides visibility, variety, and the chance to make a meaningful impact every day. Learn more about the career areas and business divisions at wellsfargojobs.com .

In this role, you will:

• Deliver high-level administrative support to senior leadership and multiple executives, while managing daily logistics to ensure smooth operations.

• Prepare executive-level presentations, reports, and communications with precision and professionalism.

• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.

• Provide professional support by balancing executive-level administrative tasks with ad hoc projects and business initiatives, such as planning meetings, tracking deliverables, and generating routine reports.

• Manage complex calendars, coordinate extensive travel arrangements, and handle high volumes of documentation with accuracy.

• Act as a key information resource on departmental and company policies and procedures.

• Receive direction from leadership while exercising sound judgment within defined parameters and continue developing expertise within the centralized administrative team.

• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve team goals.

• Interact professionally with external clients and partners, representing the organization with a high level of service and discretion.

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Strong command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Experience supporting multiple executives in a matrixed structure.

• Strong organizational, communication, and multitasking skills with a high level of attention to detail.

• Ability to manage multiple priorities in a fast-paced, dynamic environment.

• Demonstrated discretion in handling confidential information and professionalism in executive interactions.

• Proven ability to work independently and collaboratively across teams.

• Experienced knowledge of Concur and other administrative tools used for travel and expense management.

• Strong executive administrative experience supporting senior leaders, including complex calendar management, travel coordination (domestic/international), expense reporting, and meeting/event planning

• Demonstrated ability to be proactive and anticipate needs

Job Expectations:

• This position offers a hybrid work schedule.

• This position is not eligible for Visa sponsorship

Locations:

• 150 E 42nd St - New York, NY 10017

Job posting may come down early due to volume of applicants

• This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire. In accordance with FINRA rules, individuals who are subject to statutory disqualification are not eligible to be associated with a FINRA-registered broker-dealer. Successful candidates must also meet and comply with ongoing regulatory obligations, which include periodic screening and mandatory reporting of certain incidents.
• Specific compliance policies may apply regarding outside activities and/or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process.

Pay Range

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit  Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

* Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit  Disability Inclusion at Wells Fargo .

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

Job Tags

Similar Jobs